Travel Registration Procedures

As a top-tier, public international research university, the University of Kansas supports and encourages international travel and recognizes that the formation of international perspectives is an essential educational component within its academic mission.  In an effort to create a comprehensive repository of the international activities of KU students, support students engaged in valuable educational and resesarch activities, and reduce potential risks to students, faculty, and staff, the University requires that all students traveling internationally with institutional-affiliation register their international travel.
 
The University-affiliated Student International Travel Policy pertains to non-credit-bearing international travel by students organized or endorsed by KU, a KU academic unit, or a faculty/staff member, or travel organized by KU student organizations.  Activities receiving University funding will be considered university-affiliated and reside within the scope of this policy.  Sample activities might include performances, competitions, research, academic or professional conference attendance, co-curricular activities, etc. 
 
All students who travel abroad for University-related purposes must register their international travel and provide all supporting documentation no later than two weeks prior to their expected departure date. 
 
A complete registration requires submission of the following:
1.       Overseas Contact Information
2.       Emergency Contact Information
3.       Photocopy of passport
4.       Flight itinerary and travel plans
5.       Purchase of Emergency Evacuation and Repatriation Insurance ($50 per month charged to KU Enroll & Pay accounts)
6.       Travel Proposal and Emergency Management Plans (group programs)
 
All students are also asked to register their international travel through the U.S. Department of State Smart Traveler Enrollment Program (STEP).
 
This application is intended for individual travelers.  Academic units, student organizations, or others who are planning an international program or activity for a student group should schedule a meeting with the David Teska, Assistant Director of Health &Safety, KU Study Abroad, (dteska@ku.edu) to discuss the proposed program.